We introduce useful software products to support you in both implementing and improving your integrated system of managing Business Processes (BPM) together with Governance, Risk & Compliance (GRC).
Why do you need specialized software?
… for BPM
If your company's goal is only to document its business processes than you can simply use MS Office tools. Or pen and paper. No problem to apply such an approach, even for large process models.
However, you will find out very soon what are the real problems you are facing. The challenge is maintaining of such a process model which becomes much more complicated. And many other challenges will appear. Coordination of work on separate parts, if you work in a team. Avoiding duplication and inconsistencies. Elimination of "folk creativity" through ensuring compliance with a uniform methodology.There will be many more requirements. And they will grow as your maturity level in business process management increases.
Therefore, you will need a reliable software support. There are many BPM tools in this category on the market. And you may not find it easy to choose the best one for you. Anyway, regardless your choice will be ARIS, ZOTY or other advanced BPM tools, you have one certainty. It will always be a better choice than Visio, Excel or even PowerPoint if you are serious about business process management.
It is very important to systematically manage processes together with the risks, that constantly threaten not only them but also your other key assets. This is the only way to succeed in the market in the long term. And fulfil your mission and vision even in a challenging environment of high competition and global threats.
How and why to integrate it all into one functional structure?
How to integrate more management systems, e.g. processes and risks, not only on a methodological but also on a technical level? Especially if different software support is implemented for each management system.
DataLink is the answer. An integration platform that already covers as standard a number of integration scenarios with the systems that our customers use most often or are supported by us. For example, ARIS (processes) and Zoty (risks).
DataLink can also consolidate different data from various external databases and synchronize them with a single process model database in ARIS.
This is because process models often link information that already exists in an organization's databases within third-party software products. It is therefore not efficient to duplicate this data in the BPM software (ARIS) or elsewhere.
One typical scenario solves, for example, the connection of employees, stored in an external HR system, to activities within process models in ARIS. Including the roles and job positions they hold, as well as the entire organisational structure.
DataLink then ensures periodic synchronisation so that any change in the source data (in the HR system) is automatically reflected in the relevant objects in the process model.
One of the benefits is the improvement of "What-If" analyses, when working with actual data contextually connected. Management can see, even before personnel or organisational changes are planned, what impact they will have both on the operations and performance of the whole organisation.
Information assets managed in configuration databases (CMDBs) of external systems can be integrated with processes in a similar way.
Management then finally has an overview of how IT specifically supports the business. This enables better planning of IT investments. Also, the risks of interruptions to key processes, both during planned changes and unexpected failures of the IT systems that support the respective processes, can be treated better. The benefits are numerous. They are built on the concept of the Enterprise Architecture, which is supported significantly by this scenario.
DataLink can also provide integration between ARIS process models and externally stored documents. Directly in the process models you will then have links to your actual directives, instructions and other documentation that you have in SharePoint or any other DMS.
There are many other integration scenarios. And one solution. DataLink.
